Going for a business trip is considered an expensive venture and we should avoid it at any cost. But this strategy isn’t generally helpful to the organization’s long-haul objectives. Rather than just weighing costs of flight and lodgings, we should consider the advantage of meeting people face-to-face. Nothing makes you stand out from the competition like flying out to talk face to face.
Whoever is going for the business trip, some points to be kept in mind are:
1. Focus on your business travel policy
A company should make guidelines and documentation, so everybody knows the rules and techniques. Set and articulate your requirements to maintain a strategic distance from unnecessary costs. Then, you can maximize your saving by concentrating on your main travel arrangements through a single internal contact.
2. Know what you are getting
If you are flying out for a personal meeting, ensure that is clearly what you’ll get when you arrive. Make very clear communication with the client so everyone knows what to expect. Also, this is the best time to get the reference. Never leave a business meeting without asking for one. It is quite difficult to say ‘No’ in the face-to-face meeting.
3. Pre-plan your spends
If the cheapest hotel is away from your customer’s office, booking it may cost more over the long run. Learn when to spend and how to spare to get the most mileage from your cash. Try to combine many business meetings on one trip. If your plan is to meet another client very soon, ask whether you can stay. Your client will value the effort, and it may spare you a future trip. On top of this, we also have our extra value air travel savings tool TrackMyTkt which dynamically track flight prices in real time from the time of booking until the departure and help corporates re-book the tickets when viable savings are identified on the same or similar flight as per the requirement.
4. Don’t stop working
Because you’re away from the office doesn’t mean you’re on vacation. Make a backup plan for your everyday obligations. Business doesn’t stop while you’re on a trip. Stay in touch with the office when you can. Remain connected as much as possible to email and telephone messages, so you can respond if necessary.
Also, decide who should take the trip. If you need a prospective customer to think about your product, send the sales representative. If you know the client is going to ask some tough questions about functionality, then send someone from the development team.
Utilize these points to make your trip productive!